Accessing Public Records
The Government Records Access and Management Act (GRAMA) is a comprehensive law dealing with management of government records. GRAMA states who has access to records and how the law is enforced. It is an attempt to balance the public's constitutional right of access to information concerning public business, the individual's constitutional right of privacy when the government gathers personal data, and the public policy interest in allowing a government to restrict access to certain records for the public good.
Carbon County GRAMA
It is essential for Carbon County to maintain and preserve accurate governmental records, provide ready access to records which are defined by law as open to the public, maintain the security of records which are defined by law as private, controlled, protected, or otherwise confidential, and to ensure the preservation of vital and historically valuable city records.
It is the policy of Carbon County that all records, which are defined by applicable Utah statutory and case law as public records, will be made available to citizens within a reasonable time after request and at a reasonable cost.
The County Clerk is the appointed records officer, therefore all GRAMA requests must be submitted to that office.
GRAMA Request Form
To submit a written records request, please complete the GRAMA Request Form and submit to the County Clerk Office online, in person or via mail (address listed in contact section).
What happens after I submit my request?
After receiving your GRAMA request, the Clerk’s Office will respond to your request by:
- approving the request and providing the record within ten business days*;
- denying the request and outlining the appeals process;
- notifying you that the County does not have or cannot find the record requested and direct you to the proper agency, if known; or
- notifying you that an approval/denial cannot be given immediately and providing a date for follow-up communication.
Only public records will be released to the public, all other records are subject to their classification and will be released only to specific, designated individuals/organizations.
* Please Note: The public will not be charged for reviewing or inspecting a record; however, if a copy or scan of the record is requested then a fee will be charged to cover copying or scanning costs. Depending on the scope or amount of information requested, there could be an additional charge for the cost of staff time for search, retrieval, and other direct administrative costs for complying with a request in addition to copying or scanning costs.